DIGITAL INFRASTRUCTURE
Digital Ownership Review
Know who controls the digital assets your business depends on.
EmberNova Digital reviews ownership, access, recovery paths, vendor dependencies, and continuity across the critical digital systems your business relies on. You receive documented findings, identified gaps, and a prioritized path forward.
Structured review. Clear findings. No unnecessary remediation work.
2026 Best of Florida® Winner · Business Consulting Firms
Florida-based · Serving businesses nationwide · Licensed & Insured · Confidential by design
Digital Ownership Review is part of EmberNova Digital’s Digital Infrastructure practice.
What does your business actually control?
You may already have the logins. That does not always mean the business actually controls the accounts, recovery methods, renewals, vendors, and systems behind them.
A Digital Ownership Review looks at the critical digital assets your business depends on, who controls them, how access is managed, and what could become a problem if a vendor, employee, or administrator changes.
OWNERSHIP SHOULD BE CLEAR BEFORE SOMETHING CHANGES.
WHAT WE REVIEW
The review follows the digital assets your business depends on.
A Digital Ownership Review looks beyond whether someone can log in today. We examine how critical accounts and systems are owned, administered, recovered, renewed, documented, and transferred.
The goal is simple: know what the business controls, where control is unclear, and what should be corrected first.
The exact scope depends on the business, but the review typically covers:
Domains, DNS & Hosting
Who owns the domain, where DNS is managed, how hosting is controlled, who receives renewal notices, and whether the business can make changes without depending on a third party.
Business Email & Workspace
Microsoft 365 or Google Workspace administration, recovery methods, administrator access, billing ownership, shared accounts, and continuity if an employee or administrator leaves.
Website & Digital Platforms
CMS access, hosting accounts, e-commerce platforms, analytics, Search Console, Google Business Profile, social accounts, and other systems tied to the business’s online presence.
Access, Recovery & MFA
Administrator roles, recovery email and phone numbers, MFA ownership, password-management practices, and whether the business has a workable path back into critical accounts.
Backups & Continuity
What is backed up, where backups are stored, who controls them, whether restoration has been tested, and what happens if a system or vendor becomes unavailable.
Vendors, Documentation & Dependencies
Which systems depend on employees, agencies, developers, IT providers, or other vendors, along with the documentation needed to understand and transfer those relationships.
WHAT YOU RECEIVE
Clear findings you can actually act on.
The review turns a scattered digital environment into a documented picture of what the business controls, where ownership or access is unclear, and what deserves attention first.
You leave with a clearer record of the digital environment and a prioritized plan for strengthening the areas that need attention.
Digital Asset & Ownership Map
The review turns a scattered digital environment into a documented picture of what the business controls, where ownership or access is unclear, and what deserves attention first.
Access & Recovery Findings
Identification of weak or unclear administrator access, recovery methods, MFA ownership, billing control, and other access dependencies that could make an account difficult to recover or transfer.
Vendor & Key-Person Dependencies
Clear visibility into systems that rely heavily on a specific employee, agency, developer, IT provider, or other third party.
Continuity Gaps
Findings related to backups, recovery paths, documentation, renewals, transferability, and other issues that could interfere with continued access or operation when something changes.
Prioritized Remediation Plan
A practical list of what should be corrected first, what can wait, and where professional implementation may be appropriate.
Review Summary
A plain-language explanation of the overall environment and the most important decisions coming out of the review.
Remediation is separate from the review.
If implementation is needed, EmberNova Digital can scope that work separately. The review itself is designed to identify and verify the issues before additional work is recommended.
Ready to get clear on who controls your critical digital assets?
A Digital Ownership Review gives you a documented view of ownership, access, recovery, dependencies, and the gaps that should be addressed first.
Structured review. Clear findings. Remediation scoped separately when needed.
HOW THE REVIEW WORKS
A structured review from access to action.
The Digital Ownership Review is designed to verify the current environment, surface gaps, and give you a clear order of operations.
1. Identify the critical digital assets
We establish which domains, platforms, accounts, vendors, systems, and administrative relationships matter to the business.
2. Verify ownership and administrative control
We confirm who owns and administers critical accounts, where billing and renewal authority sits, who has administrator access, and whether the business can make changes without depending on one person or vendor.
3. Review access and recovery paths
We examine recovery emails, phone numbers, MFA ownership, backup access, administrator roles, and other paths that affect whether critical accounts can be recovered.
4. Check continuity and dependency risks
We identify areas where access, documentation, renewals, vendors, backups, or key people could create avoidable disruption if something changes.
5. Document the findings
You receive a clear record of what was verified, what remains unclear, and which issues deserve attention.
6. Prioritize remediation
We organize the findings into practical next steps so you know what should be corrected first and what can reasonably wait.
The result is a documented ownership picture and a practical remediation path, without jumping straight into unnecessary implementation.
The value of the review is knowing where control is solid, where it is unclear, and what should happen next.
WHY THIS REVIEW MATTERS
Clear ownership makes future changes easier to handle.
Digital ownership problems often stay invisible until something changes: an employee leaves, a vendor relationship ends, a renewal comes due, a platform needs to be migrated, or the business prepares for succession or sale.
A Digital Ownership Review gives you a clearer picture before one of those moments forces the issue.
What this can improve
- Clearer administrative control - Know which accounts are controlled by the business, who has administrator access, and where ownership still depends on another person or company.
- Stronger recovery readiness - Identify weak recovery methods, unclear MFA ownership, inaccessible backups, and other issues that could make critical accounts difficult to recover.
- Less vendor dependency - See where agencies, developers, IT providers, employees, or other third parties have become operational dependencies.
- Better continuity - Understand which gaps could create disruption during turnover, vendor changes, succession, migration, acquisition, or sale.
- Better documentation - Create a clearer record of critical systems, accounts, access paths, vendors, and dependencies.
- A prioritized path forward - Separate issues that need attention now from lower-priority improvements.
REVIEW OPTIONS
Choose the level of review that matches the complexity of the environment.
Digital Ownership Review
$995 fixed fee.
Best for established small and midsize businesses with a typical digital environment that need clarity around ownership, access, recovery, vendors, and continuity.
Typically includes:
- critical digital asset review
- ownership and administrative-control verification
- access and recovery-path review
- vendor and key-person dependency review
- continuity and documentation findings
- prioritized remediation plan
- final findings report and review call
Typical timeline: 3–5 business days once intake and required access or information are complete.
Expanded Digital Ownership Review
$1,750 fixed fee.
Best for businesses with multiple domains, platforms, vendors, locations, workspaces, or more complex administrative relationships.
Typically includes everything in the Digital Ownership Review, plus:
- broader environment mapping
- deeper ownership and access analysis
- expanded vendor/dependency review
- more detailed continuity findings
- additional documentation and remediation priorities
Typical timeline: 5–7 business days once intake is complete and required access or information is available.
Digital Control & Continuity Review
$3,500 fixed fee.
Best for larger, higher-risk, multi-entity, or operationally complex environments that need deeper analysis of ownership, resilience, recovery, and transferability.
Typically includes:
- expanded digital environment review
- deeper control and recovery analysis
- continuity and dependency assessment
- recovery-readiness review
- prioritized remediation roadmap
- operating and continuity documentation
- final findings review
Typical timeline: 7–10 business days for most environments, depending on complexity, documentation, and access.
Remediation is not included in the review fee. If implementation is needed, EmberNova Digital scopes that work separately based on the findings.
WHY EMBERNOVA DIGITAL
A review built around business control, not just technical access.
EmberNova Digital looks at digital ownership from an operational perspective: who controls the accounts, how access is transferred, where vendor dependencies exist, how recovery works, and whether the business can continue operating when people or providers change.
- Structured review process with documented findings
- Experience across websites, domains, hosting, Microsoft 365, Google Workspace, business systems, and vendor-managed platforms
- Ownership and continuity evaluated alongside technical access
- Recommendations based on the evidence, with remediation scoped separately only when needed
COMMON QUESTIONS
A strong digital foundation starts with knowing what the business actually needs.
What do you need access to for the review?
That depends on your environment. EmberNova Digital may need visibility into administrative settings, account ownership, recovery methods, billing relationships, vendor information, backups, and documentation for the systems being reviewed. We will tell you what is needed during intake.
Do I have to provide passwords or MFA codes?
No. EmberNova Digital does not need your passwords, MFA codes, API keys, secret keys, or banking credentials. The review focuses on verifying ownership, administrative control, recovery paths, documentation, and dependencies without collecting sensitive credentials.
How long does the review take?
Most Digital Ownership Reviews are completed within 3–5 business days once intake is complete and the required access or information is available. More complex environments may take longer.
Which review level do I need?
The $995 Digital Ownership Review is designed for a typical small or midsize business environment. The $1,750 Expanded Review is better suited to businesses with more platforms, vendors, domains, locations, or administrative complexity. The $3,500 Digital Control & Continuity Review is intended for higher-risk, multi-entity, or more complex environments that need deeper control, recovery, and continuity analysis.
What happens if you find problems?
You receive clear findings and a prioritized remediation plan showing what should be addressed first. Some issues may be simple enough for your team or current vendors to correct. Others may require additional technical work.
Is remediation included in the $995 fee?
No. The review is designed to identify, verify, and prioritize ownership, access, recovery, continuity, and dependency issues. If remediation is needed, EmberNova Digital scopes that work separately based on the findings.
What if my business has a complex or multi-entity digital environment?
The $995 fixed fee is designed for established small and midsize businesses with a typical digital environment. Multi-entity organizations, unusually large environments, or businesses with extensive platforms and vendor relationships may require a custom scope.
Ready to get clear on who controls your critical digital assets?
Choose the review level that fits your environment and leave with documented findings, clear priorities, and a practical path forward.
Clear findings. Prioritized next steps. Remediation only where the evidence supports it.
